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Flying Tigers of Chatham Park, North Carolina, Club Bylaws

Article I – Duties


1.

Board of Directors
:
The management of the affairs of the Club shall be vested in the Board of Directors who shall have the authority to establish and administer its policies. Official decisions may be made by a two-thirds (2/3) majority mail vote or by a quorum at a Board of Directors meeting. A quorum shall consist of at least 50% of the current Board Members. Official decisions shall be consistent with the stated purposes and objectives of the club as set forth in its Bylaws and, where those Bylaws are not specified, vested in the sound discretion of the Board of Directors.
2. President: The President shall preside at all meetings of the Club and shall act as a spokesperson in all matters pertaining to it.
3. Vice-President: The Vice-President shall act for the President when he/she is unable to serve, and is to maintain an accurate record (including place of storage) of all Club assets.
4. Secretary: The Secretary shall record minutes of each Club meeting and handle all correspondence pertaining to Club activities.
5. Treasurer: The Treasurer shall collect all moneys due and shall keep a record of moneys disbursed by the Club as well as an annual budget.
6. Field Marshal: The Field Marshal shall be responsible for establishing and maintaining a raport with the property owner and ensure the field conditions meet with the owner's requirements.
7. Safety Officer: The Safety Officer shall be responsible for chairing the safety committee (when needed) and ensuring existing club rules are enforced. This includes processing the grievance forms and following the existing grievance procedure documented in these bylaws.

The Field Marshal position may be vacant if no qualified/interested party is available to fill the position. If that position is not filled, the duties will fall to the members of the board.


Article II – Audit

The President or his appointees can make a periodic audit of the Treasurer's books.

Article III – Terms of Office

1
.

All elected officers of the Club shall serve for one (1) year from date of election, with the exception of the 2017 board, which shall remain in office until the end of 2018 to oversee the setup of the field. Officers are to be elected by a vote of simple majority of those present at the regular meeting in the month of December. Ballots may be mailed in or e-mailed to the secretary for those members who have voting rights but cannot attend the meeting. Those ballots will be counted as if those persons were present at the meeting. New officers will take office immediately after the election.
2. Nomination for Club officers shall be made by e-mail or regular mail or phone call to the club secretary. Also, nominations for office may be made by any active Club member holding voting rights, either in person or by submitting a proxy nomination to an existing officer. All known nominations for office will be published on the web site prior to the election.
3. A secret ballot is required for elections, for removal of a Club officer, and for expulsion of a member from the Club, unless waived by a simple majority vote of the members present at the meeting.
4. Additional personnel may be appointed by the elected officers and confirmed by a simple majority vote of those members present during a regular meeting: i.e. Newsletter Editor, Contest Director, etc.

Article IV – Vacancies

Vacancies in any office shall be filled by appointment by the remaining officers, such appointees to serve until the end of the term for which the predecessor was elected.

Article V – Committees

The committees of the Club shall be made by appointment by the President and may be approved by a simple majority vote of the members present at a meeting (if a vote is requested), to serve throughout the term, or less, of his tenure of office.

Article VI – Meetings

1.

Regular meetings shall be held at a time and place designated by the Club officers and published on the Club Website.
2. Club officers may call special meetings with no less than seven days prior written notice of a special meeting. The purpose of the special meeting shall be stated in the written notice.
3. At any Club meeting a simple majority shall be over 50% of the members voting at the meeting.
2. Any member or probationary member of the Club may initiate a formal request for action by the Board of Directors by submitting a written proposal to the President. The proposal shall include a written description of the nature, type, and extent of the Board action recommended. The President of the Board shall forward copies of the proposal to other members of the Board of Directors for their consideration. Either the President, or any other Board member, may have the matter placed upon the working agenda of the next Club meeting.

Article VII – Dues and Membership

1.

Club membership runs on a calendar basis from January 1st until December 31st. Club dues will be collected on an annual basis. Club dues should be paid by the 31st of January for the upcoming flying season. The annual dues to be paid to the Club shall be determined by the Board of Directors with the approval of a simple majority vote of the Board Members. Dues are nonrefundable, except under extraordinary circumstances, which will be determined by the Board of Directors on a case-by-case basis. Dues are to be paid no later than the end of January. The current dues structure will be posted on the club website.
2. No special assessment shall be levied upon the Club membership, unless it is approved by a vote of two-thirds (2/3) majority of the members present at a regular meeting, and the members have been given seven (7) days prior notice of the meeting along with an explanation of the assessment.
3. New members who join in October through December will pay dues of 5/4 the annual dues amount. This will cover the membership dues until the end of the following year.
4. A member shall be in arrears and shall not be considered active if his/her dues have not been paid as provided in Article 7, Section 1. Any member who allows their membership to lapse beyond March 1 of any year shall not be given preference over any other applicant should a membership waiting list be in existence. Access to the field in the form of the code for the gate lock shall be granted only to active members. The code for the lock shall be changed on March 1st. 
5. Types of membership and limits on the total number of members shall be determined by the Club officers and approved by a vote of two thirds (2/3) majority of the members present at the meeting.

Article VIII – Member Standing

1
.

All persons shall be eligible for membership, and shall agree to abide by the Club's bylaws.
2. The membership shall be divided into the following categories:
a. Full Member: Is sixteen (16) years old or older and has full privileges and voting rights.
b. Family Membership: Includes all flying members of the immediate family (spouse and children). They have full privileges and voting rights.
c. Junior Membership: Is fifteen (15) years old or younger and has full privileges, but no voting rights.
b. New Members: New members cannot be nominated to elected office positions for a period of five years; the Board has the authority to waive the five-year waiting period in specific cases. New members may serve the Club in an appointed position. New members have full voting rights at Club meetings. Dues at the standard rates as identified in article 8.2.a–c.
3. Flying members will be required to hold and maintain insurance issued by the AMA. All first-time flying members applicants, as well as present flying members seeking membership renewal, must show proof of membership in the AMA.
4. Any member receiving a safety Grievance as stated in Article 16, who is involved in non-flying violations, or who has key information of a non-flying violation and withholds it from the Board of Directors, may at the Board of Directors’ discretion be placed on probation for one (1) year regardless of his or her tenure in the Club.

Article IX – Resignation, Termination, Disciplinary Action, Expulsion, and Reinstatement of Membership

1.

Any member in good standing may resign his/her membership by giving written notice to the Club.
2. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.
3. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article 1, Duties, Section 1 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors’ determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Bylaws..
4. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.
5. The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

Article X – Amendments

Amendments may be made to these bylaws at any general meeting of the Club membership, provided the members shall have been notified in writing at least seven (7) days in advance that the amendments are to be considered. Copies of the proposed amendments shall be provided to all members as part of the notification. Amendments shall be approved by no less than a two third (2/3) majority vote of the members present at the regular meeting. E-Mail/mail-in ballots will be used for those Full members who cannot attend the meeting. Those ballots, returned within 7 days, will be counted as if those persons were present at the meeting.

Article XI – Funds

1.

The Treasurer of the Club is authorized to receive contributions or specially obtained funds from any individual or institution, to be applied to the operating expenses of the Club.
2. An annual budget will be adopted and approved by the Board of Directors. Budgeted club expenditures are not subject to the provisions of Article 11.3.
3. The President will have discretionary spending, of up to $100.00 without requiring Club approval. The authorization of other board members to spend money may be made verbally by the President as long as the $100 limit is not exceeded.

Article XII – Duration

The duration of this Club shall be perpetual.

Article XIII – Dissolution

1.

The club may be dissolved with the approval of a two-thirds (2/3) majority vote of the total membership.
2. Upon the dissolution of the club, the Board shall, after paying or making provision for the payment of all of the liabilities of the club, dispose of all the assets of the Club exclusively for the purposes of the Club in such manner as the Board shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas (or similar court) of the county in which the principal office of this Club is then located, exclusively for such purposes and to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

Article XIV – Field Rules

1.

The Club shall adopts a set of field rules that at the minimum satisfy AMA requirements.

2.
The Club field rules shall be maintained on a separate document and be posted conspicuously at the field as well as on the club website. New members are to print a copy of the rules upon completion of the membership application.
3. Any members failing to follow field rules are to be dealt with according to the provisions of Article 16 of these bylaws.

Article XV – Logo

The official Club logo shall be:




Article XVI – Grievance Procedure (Flight and Ground Safety Rules)

1.

Purpose


The grievance procedure provides a mechanism to enforce existing safety and flying rules (including hours of flight) by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally and we encourage this channel, if a complaint is serious or cannot be resolved informally, then this Grievance Procedure should be used. The matter should be referred to the Board of Directors by means of a Grievance Form (attachment is part of the By-Laws). The Board will form a Safety Committee for consideration and action. At least one witness is required to sign the Grievance Form.

2. Safety Committee

The Safety Committee, when formed by the Board of Directors, shall use its judgment in carrying out action on the following:

a. Grievance Form 

A grievance form will be filled out and turned into the Safety Committee Chairman. At least one witness is required.
b. First Violation
i. Viewpoints of both complainants and accused will be considered.
ii. Complainant's name will be disclosed.
iii. A verbal reprimand will be given to the accused by the Safety Committee, which will be recorded in the committee files.
c. Second Violation 
i. Complainant's name will be disclosed.
ii. The accused has a right to a written rebuttal, to be reviewed by the Committee.
iii. If the Committee so decides, the flying privileges of the accused will be suspended for thirty (30) days. Written notice of this shall be issued and a copy e-mailed to all members.
d. Third Violation 
i. Committee will notify the accused in writing and the Club Members via e-mail that the Club will vote on the expulsion of the accused at the next meeting.
ii. Said expulsion will last for a one-year minimum. Longer if deemed necessary by the Board of Directors.
iii. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the Board of Directors present at the meeting.
iv. Voting will be by secret ballot at a regular meeting.
v. The expelled member may reapply for membership after the expiration of the expulsion time period. 
e. The ‘Three Violation’ status will not be achieved, unless they are accumulated within a two-year period of time.
f. Any member receiving a Grievance who directs any retaliation action against the person filing said Grievance will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.
Article XVII – Amended Date Effective

Bylaws adopted unanimously by the Board of Directors. 2/4/2017